Every morning, finds new receipts and invoices in your email, reads the amounts off them, sorts them into your categories and logs them in a Google Sheet, asking you about anything unclear, duplicated or unusually large. Monthly summary on the 1st.
AI SaaS subscription tracker
Software Spend Auditor with every subscription in one sheet.
On the 1st of every month, builds the list of every subscription you pay for from the receipts in your email, keeps it in a Google Sheet, and flags price rises, duplicate tools and renewals coming up. It never cancels anything.
7-day money-back guarantee · Cancel anytimeSteps
3, all listed
Runs
Monthly on the 1st, 8 am
Apps
Memory
Remembers past runs
Monthly on the 1st, 8 am Runs on its own
What lands for you
Who it's for
For founders and finance leads at small companies where tools get bought on different cards and annual renewals catch everyone by surprise.
What you need
- Your Gmail and Google Sheets accounts, connected in a click each
Every step, in order
What it does, step by step.
Nothing hidden. This is the full list of what it does each run.
3steps
2apps
2settings
TriggerWhat starts itAutomaticRuns without youAsks youWaits for your answer
Starts on schedule: monthly on the 1st, 8 am
Once you turn it on, it runs on its own on this schedule. You can change the days, time and time zone.
Trigger
Find receipts
Searches your email for software receipts, invoices and renewal notices since the last run (13 months back on the first run), opening attachments when the amount is only there. It notes the vendor, plan, amount, billing cycle and next renewal date.
AutomaticGmail
2
Update the list
Merges them into one list per vendor and plan, marks monthly subscriptions that haven't charged for two months, and flags price rises, tools that do the same job and annual renewals coming up. It also works out your total monthly spend per currency.
Automatic
Update the sheet and email me
Writes the list to your Google Sheet (or creates a "Subscriptions" sheet) and emails you the monthly total, what's worth a look and the link to the sheet.
AutomaticGoogle SheetsGmail
Apps needed
Connect these, then it runs.
One click each. It only uses these apps for the steps listed above.
Disconnect any app whenever you like. How we keep your data safe
Time saved
~2hrs/week
For a typical small business paying for around 40 subscriptions. Move the slider to see yours.
5150+
1.8hours saved a week
8.0hours saved a month
1.0working days a month
Estimate. Assumes about 12 minutes a month saved per subscription digging out receipts, checking the price and renewal date, comparing overlapping tools and updating your list.
Make it yours
Tell it what matters to you.
Fill these in once when you set it up. Plain English is fine.
Google Sheet for subscriptions
OptionalLeave blank and one called "Subscriptions" is created for you.
Text
Warn me about renewals within
OptionalDays. Annual plans renewing this soon are flagged so you can decide in time.
Number
Software Spend Auditor: common questions
Does it need my bank or card details?
No. It works from the receipts in your email, so it never sees your bank account or card.
How do I find all my subscriptions in Gmail?
This workflow does it for you: it searches your email for receipts and builds the list in a Google Sheet, then keeps it updated monthly.
How early does it warn me about renewals?
You choose the number of days. Annual plans renewing within that window are flagged.
Does it cancel subscriptions?
No. It never cancels anything. It shows you what you pay for so you can decide.
Which apps do I need to connect?
Gmail and Google Sheets. You connect each one once, in a click, when you set the workflow up.
What can I change?
Google Sheet for subscriptions, Warn me about renewals within. All of them are optional.
Can I change the schedule or the steps?
Yes. Installing copies the whole workflow into your workspace as a draft, and from then on it's yours: reword any step, change the settings, and pick the schedule and time zone (it suggests monthly on the 1st, 8 am). Nothing runs until you run it or publish it.
Which AI model runs it?
The agent you choose when you install it. The workflow uses that agent's model, tools and memory, and you can move it to another agent later.
Pairs well with
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Stop paying for software you forgot about.
Every month, lists every subscription you pay for from your email receipts, and flags price rises, duplicate tools and renewals coming up.
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